Vacancy notice
Information and Communication Assistant
Contract Agent - Function Group III
We are:
DG Communication (DG COMM), as a corporate communication service, promotes the policy priorities of the European Commission and contributes to bringing Europe closer to citizens. The Representations in all Member States play a crucial role in this. Their main tasks are:
• Support the President and the Members of the Commission by reinforcing the political and media profile of the European Commission in the Member States, including the preparation, organisation and follow up of visits of the members of the College. Representing the European Commission in the respective Member State towards national, regional and local authorities, media, stakeholders and citizens.
• Country-specific Economic and Political Information and Analysis: Representations provide the Commission with in-depth, accurate and timely information and analysis regarding relevant developments in the Member States and the views of the Government and, political parties, think tanks and civil society.
• Press and Media Communications: in cooperation with the Spokesperson's Service, Representations communicate on behalf of the Commission.
• Outreach to Citizens: Representations provide outreach and communication to citizens and stakeholders/multipliers in the Member States, by managing information networks and by explaining the policy priorities of the Commission in a local context.
We propose:
A challenging position of an Information and Communication Assistant in Representation who as an overall purpose will take part in the development of contacts with the national political circle as well as the media, cooperate to the information and communication actions and projects management, administrative tasks relating to the job.
The main functions and duties include External and Internal Communication, Conferences and Events, Digital communication, Public procurement and contract:
- Communication with stakeholders
- Contribution for elaboration of communication documents and publications
- Support for briefings and reporting on EU questions to Headquarters or for the Representation’s use
- Organisation and participation in events, seminars, communication campaigns
- Participation in public procurement procedures, follow-up of and implementation of contracts and projects
Job profile:
Functions and duties
+ EXTERNAL COMMUNICATION (general)
- Contribute to Communication activities of the Representation. Participation in the analysis, redaction and sending of replies to requests from stakeholders.
- Searching and selection of information for the elaboration of briefings, speeches, reports, press releases, articles and preparation of communication actions and publications.
- Presentation and spreading of results from workshops, seminars, conferences and other public events. Identify and spread the best practices and facilitate the experiences exchanges.
- Management of the preparation and distribution of promotional material. Contribute to production of publications.
- Contribute to social media activities in coordination with the Digital Services team in the Representation. This may include contributing input for content, advising on responses to social media comments and using basic digital tools for better listening, analysis and outreach.
- Collect information from the television, radio programs and newspapers in order to write press reviews and/or replies to questions from the media addressed to the Representation.
+ INTERNAL COMMUNICATION (general)
- Provide support in the control, analysis and reporting on opinions relating to important EU questions and politics in the Member state.
- Contribute to the elaboration of briefings, reports and other documents on EU questions and politics for headquarters or for internal use at the Representation.
+ CONFERENCES and EVENTS
- Take part in the organization of events, press conferences, seminars, interviews, information campaigns, events, exhibitions, fairs,…
- Assistance in creating and implementing events of public relations, european campaigns (including fairs, exhibitions, publications)
- Preparation of meetings and organization of seminars for DG COMM networks.
+ COMMUNICATION and PUBLICATION
- Contribute to the management of the development and of the content of the website of the Representation, for issues relating to the membership sector.
- Updating, follow-up and maintenance of the homepage of the website (supplying, pictures, archiving).
+ PROCUREMENT and CONTRACT MANAGEMENT
- Contribute to the launching, management and follow-up of calls for tender/offers (elaboration of tender specifications, preparation of calls for tender, take part in the selection, the supervision, the execution of contracts, evaluation of the results as well as follow-up and control of expenses).
- Follow the implementation of projects and the service level of the project managers and partners and watch over respect of the contractual obligations (by periodical checkings, audits, reports and assistance measures).
- Carry over horizontal activities, concertation aspects and networking of relating programmes and projects
We look for:
Experience
+ EU and POLITICS (general), PUBLIC RELATIONS, PRESS and JOURNALISM, EXTERNAL COMMUNICATION (general), CONFERENCES and EVENTS, COMMUNICATION and PUBLICATION
Job-Related experience: at least 3 years
Qualifier: desirable
Languages
| Languages | Listening | Reading | Spoken interaction | Spoken production | Writing |
|---|---|---|---|---|---|
| Bulgarian | C2 | C2 | C2 | C2 | C2 |
| English | B2 | B2 | B2 | B2 | B2 |
Knowledge
BUDGET, FINANCE, CONTRACTS and ACCOUNTING
◦ BUDGET and FINANCE
▪ Budgetary rules and procedures
▪ Financial regulation and procedures
◦ PROCUREMENT and CONTRACT MANAGEMENT
▪ Calls for tender
▪ PROCUREMENT
PROGRAM / PROCESS / PROJECT MANAGEMENT
◦ PROJECT MANAGEMENT
COMMUNICATION and PUBLICATION
◦ THEORY, PRACTICE, and DEVELOPMENT of COMMUNICATION
▪ Communication instruments and techniques
◦ EXTERNAL COMMUNICATION (general)
▪ Publications rules, procedures and process in the Institution
◦ PUBLIC RELATIONS, PRESS and JOURNALISM
▪ PRESS and JOURNALISM
◦ CAMPAIGNS
▪ Campaigns and information actions
WORK/POLICY MANAGEMENT and COORDINATION (high level)
◦ BUSINESS MANAGEMENT and PLANNING
REPRESENTATION and NEGOTIATION
◦ RELATIONS with MEMBER STATES and CIVIL SOCIETY
▪ Member States policies and structures
Competences
• Communicating
- Ability to understand and be understood
- Capacity to communicate technical or specialised information
- Drafting skills
• Delivering Quality and Results
- Ability to work in a proactive and autonomous way
- Client orientation
- Pragmatism
• Prioritising and Organising
- Capacity to deliver in a structured way
• Resilience
- Stress resistance
• Working with Others
- Ability to work in a team
- Sociability skills
Recruitment policy:
DG COMM encourages mobility for all CA 3a and 3b employed in Commission services, as well as accepts applications from candidates registered in recent CAST lists.
How to apply:
Applications (CV and a motivation letter) should be sent via e-mail to:
COMM-REP-SOF-APPLICATIONS
ec [dot] europa [dot] eu (COMM-REP-SOF-APPLICATIONS[at]ec[dot]europa[dot]eu) , mentioning in the subject of the message "Information and Communication Assistant, 453149".
Deadline for applications: 6 September 2024, 13:00 Bulgarian time
Important Information:
Potential applicants must be registered in one of the relevant calls for expression of interest for Contract Agents (CAST Permanent) corresponding to the Function Group of the position.
For more information, please consult the website of the European Personnel Selection Office.
Pre-selected applicants who have not passed the relevant EPSO selection procedure (CAST Permanent) would be invited to do so.